Privacy
How Stead handles your board's information.
Last updated November 12, 2026
Who we are
Stead is a board portal operated by Atlas Labs LLC. It gives a nonprofit board one place for its meetings, minutes, documents, roster, and books.
What we store
The information your board puts into its portal, which typically includes:
- Your roster — members' names, email addresses, roles, and board positions.
- Meeting records — agendas, minutes, decisions, and attendance.
- Documents you upload, such as bylaws, forms, and reports.
- Financial records — accounts, transactions, budgets, and donor information, if you use the books.
- Basic sign-in details needed to let the right people in and keep others out.
How we use it
Only to provide the portal to your board — showing it to the people on your roster, sending the emails the portal needs to send, and keeping the service running and secure. We don't sell it, rent it, or use it for advertising, and we don't build profiles of your members.
Each organization is kept separate
Every organization's data lives in its own separate database and file storage — it is not pooled with other organizations. Within your organization, each role sees only its part: for example, financial working papers stay with the people who keep the books.
Signing in
People sign in with a passkey (Face ID, a fingerprint, or their phone) or a one-time code emailed to them. There are no shared passwords, and only people on your roster can get in.
Who can access the data
The people your board invites to its portal. Atlas Labs staff can access data only as needed to operate, support, and secure the service — for example, to fix a problem you report — and not for any other purpose.
Where it lives, and who helps us run it
We use a small number of providers that process data on our behalf to run the service:
- Cloudflare — hosting, databases, and file storage.
- Resend — sending the portal's transactional emails (sign-in codes, notifications).
On this marketing site we count anonymous page views so we know what's useful. We don't run third-party advertising trackers.
The control you keep
It's your board's record. You can export everything at any time, and you can ask us to delete your organization's data. Write to hello@steadportal.com and we'll take care of it.
Children
Stead is a tool for the adults who administer a board. It isn't directed at children, and we don't knowingly collect information from them.
Changes
If we change how we handle data, we'll update this page and move the "last updated" date above.
Questions
Email hello@steadportal.com — a real person will answer.